The first screen shown in that section lets you you to hide the formatting changes, whereas the second screen shows you how to turn off the formatting track changes. * – scroll down to the info on Track Changes Settings. In most cases, the author doesn’t want to see the formatting track changes, so turning them off and accepting all those already in the doc would be my recommendation.

You’ve got a couple of options with formatting that you don’t need a macro for - you can hide the formatting track changes, turn them off completely, and/or accept them all. Thanks Angela! (by the way, I assigned Alt+m as my keyboard shortcut for this-it works a treat! ' Toggles from Markup view all to Markup view finalĪ = Not NOTE: Some of this macro goes off the page-to get it all, copy this macro, don’t retype it. I’m sure somebody cleverer with macros than me could write something more elegant (such as using the one macro and keyboard shortcut to toggle the view depending on the current view-if you know how to do that, feel free to contribute in the comments. This macro shows the final view: Sub MarkupViewFinal() ' Created by Rhonda Bracey, CyberText Consulting, This macro shows all markup: Sub MarkupViewAll() Once you’ve added them to you VBA area, assign a keyboard shortcut to them from the Customize Ribbon options area. But you can use whatever shortcut that works for you. And I assigned these keyboard shortcuts that had some logic for me: Ctrl+Shift+ (i.e. That’s what I ended up doing, except I had to create two macros-one for showing and one for hiding the track changes (I couldn’t figure out how to create a ‘toggle’ macro that used the same command to turn on and off, depending on the current state). What to do? Well, one way to get a keyboard shortcut it to create a macro that does what you want to do, and then assign a keyboard shortcut to it. I’ll leave the other macros in this post, but if you want one that just does it all in one toggle command, skip the information below and scroll down to the end under ‘Angela’s solution’. Update 5 June 2019: Angela, one of this blog’s subscribers, had a solution that she shared with me.

That’s not to say one doesn’t exist-just that I couldn’t find it. Well, I couldn’t find one! I couldn’t even find the command in the list of all commands. What I needed was a keyboard command or two to flip between views. Moving the mouse to do that got old pretty quick, even though I have that control on my Quick Access Toolbar. I worked on a 350p technical report the past two weeks, and was forever switching between No Markup (Final) view and All Markup (Final: Show Markup ) view.

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